Marilyn Marrs Gillet International Travel Fellowship

Deadline: Wednesday, March 20, 2024

Program Description:

The Humanities Research Center awards one to two competitive travel awards of $2,500 to $5,000 to graduate students in the School of Humanities who need to conduct research abroad over the summer. Awarded funds may be used for, but not limited to, travel to present papers at scholarly conferences, consult distant archives, interview scholars and authors, take courses, and/or participate in workshops.

Eligibility:

Current graduate students in the School of Humanities who will be enrolled as full-time students at Rice in the Fall 2024 semester are eligible to apply.

Application Materials:

1. Research project title

2. Research project description of no more than 500 words, including the following information:

  • Purpose and value of research travel (i.e., learning/professional objectives, why the research travel is critical for accomplishing your learning/professional objectives, and how the learning/professional objectives will be achieved through the research travel)
  • Area of research and dissertation title (if applicable)
  • Title of the conference paper and conference panel (if applicable)
  • Conference or professional opportunity name and relevant URL (if applicable)

3. Research project budget that indicates the anticipated use of the requested funds

  • Please use the BUDGET TEMPLATE (downloadable Excel spreadsheet) with your application for research travel
  • Student budgets must be as detailed as possible and can only include the following travel expenses:
    • Conference registration/membership
    • Airfare (including 1 checked bag, coach class, no seat upgrades)
    • Ground transportation
    • Lodging (up to $250/night)
    • $50 per diem for meals ($37.50/day for flight days to/from location)
    • List of ALL additional funding awarded or applied for in relation to your travel request (applications missing the list of additional funding will not be considered for awards)
  • Budgets should not include the following: travel insurance, airline upgrades, data plans, clothing, electronics, wifi and wifi upgrades, and other incidentals
  • For a sample budget, please consult the example at https://humanities.rice.edu/sites/g/files/bxs2821/files/2021-06/Budget%20Sample%20Travel.pdf

4. Tentative travel itinerary, including the following information:

  • Country(ies) of destination
  • Projected travel dates
  • General overview of daily activities (e.g., day 1: travel, day 2: conference, day 3: archive visit, day 4: travel)

5. CV

6. Advisor letter of support: It can be a simple note acknowledging that they reviewed your proposal and budget and support this travel opportunity. This letter should be emailed directly to Gabriela Garcia (GABRIELA.GARCIA@RICE.EDU) by the application deadline.

Deadline: Wednesday, March 20, 2024

CLICK HERE TO SUBMIT YOUR APPLICATION

Review and Approval Process: Submitted applications will be reviewed in late March/early April by an HRC subcommittee, including the Associate Dean for Faculty and Graduate Programs. Applications will be reviewed in late March/early April. Applicants should receive a decision letter by April 5, 2024.


Post-Award Information

Travel registration: Per University Policy 852, university-sponsored international travel must be registered at https://travelregistry.rice.edu. International travel using award funds counts as university-sponsored international travel, so you must register your trip prior to departure.

Award disbursement: Students awarded funding will receive their award via direct deposit. Please make sure your direct deposit information is current in Esther, and your address is current in iO.

Taxes: Awards above $600 in a calendar year are considered taxable income for U.S. citizens, nationals, and residents for tax purposes ("resident aliens"). Rice does not withhold taxes from the award payment for U.S. citizens, nationals, and residents for tax purposes. Taxes will be withheld from the award payment for international students ("nonresident aliens").

Rice travel policy: Students will not be required to submit an expense report post-travel and do not need to provide receipts after the trip. Please keep in mind that travel funds are to be used for official Rice University business only, in accordance with Rice University travel policy 806 (https://policy.rice.edu/806).

Award report: Within 30 days after the travel end date, students who have received funding for travel must submit a report survey response summarizing the impact of the award on their research or professional development. Failure to submit this report on time will render the student ineligible for subsequent funding.


Questions? Please contact Gabriela Garcia at gabriela.garcia@rice.edu.